Show Dates & Hours
Wednesday, April 30, 2025 / 10:00 a.m. - 2:30 p.m.

Show Location
Renaissance Austin Hotel

9721 Arboretum Blvd

Austin, Texas 78759



Where to Find it Onsite

• Badge Pickup & Registration: Lobby Level - The Arbor
• Expo Hall: Rio Grande Exhibit Hall
• Exhibitor Service Desk: Inside Rio Grande Exhibit Hall
• Lead Retrieval: Registration - The Arbor
  

Exhibitor Liability Insurance – Required
Deadline: March 1, 2025
Vendor: Rainprotection | Exhibitor Liability Insurance Program


Furniture, Shipping, Material Handling, Labor, and more
Early Bird Deadline: April 1, 2025 | Deadline: April 21, 2025
Vendor: Freeman | Freeman Online Exhibitor Kit | Freeman Quick Facts


Lead Retrieval, Registration
Early Bird Deadline: April 4, 2025 | Deadline: April 30, 2025
Vendor: eShow | eShow Exhibitor Service Center


Audio/Visual, Electrical, Internet
Deadline: April 21, 2025
Vendor: Renaissance Austin Hotel | Exhibitor Order Form


Keep track of all show deadlines by logging in to your Map Your Show Exhibitor Checklist

Any matters not specifically addressed in the documents below shall be subject solely to the discretion of IFMA.

• Code of Conduct
• Exhibitor Terms and Conditions

Exhibitor badges provide access to the exhibit floor during all move-in, show day, and move-out hours.

Register your Exhibitor Staff through your eShow Exhibitor Service Center once Registration opens.

There are many resources available, most of which are free to exhibitors. Visit the Exhibitor Marketing Resources page to learn more, or reach out to expoadv@ifma.org.

Hotel Deadline April 7, 2025 or while supplies last: Hotels & Venue

Review and update your online exhibitor directory listing on your Map Your Show Exhibitor Dashboard. Update Your Listing