Submitting a booth diagram is optional, but encouraged to ensure compliance.
Exhibitors who choose to not submit a diagram fully accept responsibility for ensuring their booth is in compliance.
Any violations will result in fines and additional fees.


Submit a booth layout

Tables, chairs and other furnishings are not included with booth space.
The Renaissance Austin Hotel is carpeted and exhibitors are not required to purchase additional flooring unless they would like to customize the look of their booth at their own expense.

Each exhibitor is responsible for their booth furnishings at their own discretion and expense, but must be in compliance with the Terms & Conditions: Section 6 - Booth Construction Guidelines

Exhibitor Liability Insurance – Required
Deadline: March 1, 2025
Vendor: Rainprotection | Exhibitor Liability Insurance Program


Furniture, Shipping, Material Handling, Labor, and more
Early Bird Deadline: April 1, 2025 | Deadline: April 21, 2025
Vendor: Freeman | Freeman Online Exhibitor Kit | Freeman Quick Facts


Lead Retrieval, Registration
Early Bird Deadline: April 4, 2025 | Deadline: April 30, 2025
Vendor: eShow | eShow Exhibitor Service Center


Audio/Visual, Electrical, Internet
Deadline: April 21, 2025
Vendor: Renaissance Austin Hotel | Exhibitor Order Form


Keep track of all show deadlines by logging in to your Map Your Show Exhibitor Checklist

Yes, exhibitors can begin dismantling their booth right at the close of show on Wednesday, April 30, 2025 at 2:31 p.m.

There are many resources available, most of which are free to exhibitors. Visit the Exhibitor Marketing Resources page to learn more, or reach out to expoadv@ifma.org.

Contact expoadv@ifma.org or access the Exhibitor/Sponsor Prospectus for available sponsorship opportunities.

There are no speaking opportunities available, however, the following sponsorships include a brief (3-minute) welcome/speaker introduction.

• Tuesday - Opening Power Speaker
• Wednesday - Power Speaker Breakfast
• Thursday - Closing Power Speaker Luncheon
  
  For info on all sponsorship opportunities: Facility Fusion Exhibitor/Sponsor Prospectus

Yes, exhibitors must notify Show Management when they plan to utilize the services of an EAC other than the show’s general contractor (Freeman) via the EAC Notification Form.

There will be complimentary Wi-Fi in public spaces, but not in the meeting rooms or the expo floor.
Exhibitors who need to purchase Wi-Fi can do so at Renaissance Austin Hotel.

Each exhibiting company receives (2) Full Event registration, and (2) exhibitor staff per 10x10.

Full Event Exhibitor registration:

• Access to Facility Fusion educational break-out sessions (Tuesday-Thursday)
  Access to General Sessions:
• Opening Power Speaker (Tuesday)
• Power Speaker Breakfast (Wednesday)
• Closing Power Speaker Luncheon (Thursday)
• Welcome Reception (Tuesday evening)
• Brunch and Business on the Expo Floor (Wednesday)

Exhibitor Staff registration:

• Access to expo hall during move-in, show hours and move-out (Tuesday-Wednesday)
• Brunch and Business on the Expo Floor (Wednesday)

Register your exhibitor staff: eShow Exhibitor Service Center

Exhibitors can register for as many badges as needed for company employees.
Additional Full Event Exhibitor badges can be purchased for US$585. 
Additional Exhibitor Staff badges can be purchased for US$30.

• IFMA Media Planner 2025
• IFMA's World Workplace
• World Workplace Europe